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Industry
Maritime
Keep vessel, fleet, compliance and operational documentation organized and accessible.
Secure document management for growing teams
Organize, secure, and find every document and email in one place.
QDocs helps your team securely store, organize, search, and manage documents, emails, and files from one central workspace, with version tracking and controlled access built in.
24/7Document access
FastSearch & retrieval
AnywhereOn any device
Industries
Document control for demanding, document-heavy sectors.
From operational records and technical files to client matters and business knowledge, QDocs gives teams one secure place to organize, find, version and control important documents and emails.
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Industry
Law Firms
Organize matters, emails, evidence and client documents with permissions and version history.
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Mining
Bring site, safety, equipment and project records into a structured document environment.
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Consulting
Keep client engagements, deliverables and institutional knowledge easy to find and reuse.
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Medical
Manage policies, operational files and business documents with controlled access and traceability.
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Formula One
Control fast-moving technical, engineering and race-team documentation from one workspace.
Core features
Everything your team needs to manage documents with confidence.
QDocs brings storage, permissions, search, and version control into one clean document management experience.
Secure document vault
Centralize business documents with controlled access, audit visibility, and enforced filing rules that ensure every document is saved consistently across your organization.
Fast intelligent search
Search by client, matter, project, department, document type, author, dates, tags, and more — and find text inside documents, PDFs, and emails.
Work smarter with AI-powered document assistance.
Use AI to ask questions about your documents, generate summaries, identify important dates, create tags automatically, and run advanced searches across your entire workspace.
Versions Control
Manage every version of a document in one place, easily compare changes, and restore previous versions with confidence.
Auditing
Every document action is recorded, making activity easy to review, retrieve, and include in daily email reports.
Emails Control
Keep emails organized by automatically archiving them to the relevant client and matter.
Document Recall
Every document in QDocs is protected by multiple independent backups, helping ensure your files are never lost and can be recovered when needed.
Bring Your Files
Have your existing documents, files, and emails into QDocs using our dedicated import application.
Business Continuity
We take business continuity seriously. QDocs can keep copies of your documents and related data in multiple physical locations to help protect against loss and support recovery when needed.
AI and Your Data
Choose the AI approach that best fits your organization: use a local model such as Qwen or Gemma, or connect to a foundation model from providers such as OpenAI or Anthropic Claude.We can also help you design and build the hardware needed to run local AI models.
QDocs Email Archive Vault
Retrieve archived emails from years or even decades past, helping your organization preserve business history and recover important information when it is needed.
AI & intelligent automation
Turn your document archive into an intelligent working environment.
Use OpenAI or Anthropic Claude from within QDocs to understand existing information, create new documents, compare versions, and transform stored content into useful new knowledge. Add Hermes Agents to automate repetitive work across documents, email, websites, calendars, and other information sources.
Create, combine, compare
Work with the information already stored in QDocs without constantly moving documents between applications.
Create from existing documents
Load a QDocs document and use AI to draft a new report, letter, summary, briefing, or other business document.
Combine multiple documents
Bring information from several QDocs documents together into a new consolidated document.
Compare document versions
Load the two latest versions and ask AI to identify, summarize, and comment on what changed.
Use the AI model you prefer
Connect QDocs with leading AI services or supported local models while keeping the document workflow inside QDocs.
From document management to knowledge automation
Hermes Agents can automatically find, read, extract, classify, and process information. Instead of only preserving organizational knowledge, QDocs can help create and act on it.
APIs connect your business systems. AI understands and creates content. Agents automate the work around that information.
Create knowledge from websites
Automatically download selected web information, process it, organize it, and create new knowledge in QDocs.
Extract key information
Identify deadlines, names, organizations, amounts, reference numbers, and other business-specific data from newly saved documents.
OCR incoming PDFs
Detect non-searchable PDFs and automatically run OCR so their contents become searchable and available for AI processing.
User-created email agents
Let users build agents that process incoming emails, identify the relevant client or matter, extract information, and archive messages and attachments.
Email-to-calendar automation
Recognize meetings, deadlines, reminders, and time-sensitive information in emails and create the appropriate calendar events.
Daily voice briefings
Create a voice summary of the previous day's work, important activity, documents, emails, and deadlines, then deliver it through your preferred messaging app.
API & integrations
Connect QDocs to the systems that already run your business.
QDocs provides API endpoints and MCP (Model Context Protocol) connectivity that let your CRM, ERP, accounting platform, line-of-business applications, custom software, and AI-enabled tools communicate with your document management environment.
Make QDocs your central business archive
External applications can create and import documents, files, calendar events, contacts, metadata, and other business information into QDocs. Automate archiving instead of asking users to manually upload and organize every item.
01CRM / ERP / Business application
02QDocs API & automated workflow
03Secure DMS archive, search & retrieval
Integrate around the way your organization works
When a transaction, project, customer record, case, or business process is completed elsewhere, its associated information can be transferred to QDocs for controlled storage, search, versioning, auditing, and long-term retrieval.
Create & import documents
Send files and business documents directly into the correct QDocs location.
Archive from CRM or ERP
Preserve the documents generated by the systems your teams already use.
Calendar & contacts
Create and synchronize useful business information alongside your documents.
Custom workflows
Build anything from simple automated archiving to integrated end-to-end processes.
MCP (Model Context Protocol)
Connect AI assistants and agent-based applications to QDocs through MCP, giving authorized AI tools a standardized way to discover and work with QDocs capabilities and business content. Use MCP-enabled workflows to find documents, retrieve relevant context, and connect document operations with AI-driven processes while keeping QDocs at the center of your information environment.
Security & control
Built for teams that need structure, permissions, and accountability.
Give each department the right level of access while keeping a clear record of document activity.
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Security & access
Protect information with controlled access.
Role-based permissions and clear accountability help the right people access the right information.
- Role-based permissions for users and teams
- Audit trail for document activity and approvals
- Version management for controlled updates
- Organized archive for long-term retrieval
Platform & deployment
Flexible access and deployment for the way your organization works.
QDocs integrates with Microsoft Office, supports browser-based access, and can be deployed in the environment that best suits your organization.
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Flexible deployment
On-premises, cloud, or private hosting.
Choose the infrastructure model that fits your organization while keeping QDocs available wherever your team works.
Microsoft Office integration
Work with QDocs directly from familiar Microsoft Office applications (Word, Excel, Outlook, Powerpoint, PDF) for a smoother day-to-day experience.
Browser-based access
Use QDocs from any web browser for convenient access beyond the desktop application, whether you are working on Windows, macOS, Linux, iPhone, or Android.
Flexible deployment
Deploy QDocs on your own on-premises infrastructure, in public cloud platforms such as Amazon Web Services or Microsoft Azure, or with a private hosting provider. Available on Windows and Linux Servers.
Problems we Solve
Replace scattered folders with a repeatable document process.
QDocs helps your team handle documents more efficiently, with fewer manual steps and less confusion.
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Problem → Solution
Turn document problems into clear, repeatable workflows.
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From scattered to structured
Turn loose files into a repeatable process.
Bring documents and business knowledge into one organized system instead of leaving them across folders, inboxes, and devices.
1
Scattered and Hard-to-Find Documents
Without a centralized system, documents can become scattered across devices, formats, systems, and physical locations, making information harder to organize, manage, and retrieve when needed.
2
Version Control Issues
Managing document versions manually can create confusion, inconsistencies, and errors, making it difficult to identify the latest version and increasing the risk of teams working from outdated information.
3
Lack of Collaboration and Communication
Without a proper system, collaborating on documents can lead to confusion, duplicated work, and missed updates, making it harder for teams to coordinate and work efficiently.
4
Knowledge Loss When Employees Leave
When a person leaves the organization, important documents, emails, and project information may remain stored in personal folders, mailboxes, or individual devices, making it difficult for the business to access, continue, and recover critical work.
QDocs in motion
A calmer, faster way to work with business information.
Short visual stories help visitors understand the value of QDocs before they ever book a demo.
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Organize
Bring every document into one secure workspace.
Use a clean office, document, filing, or teamwork clip here.
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Find
Find what matters, fast.
Ideal for a search, laptop, productivity, or knowledge-work clip.
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Anywhere
Keep work moving on every device.
Ideal for a mobile, remote-work, cloud, or team collaboration clip.
Ready to simplify your documents management?
Use QDocs to bring structure, security, consistency, and speed to the way your organization manages documents and information.
Contact
Discover how QDocs can help
Use the form to request a demo or discuss your document management needs.
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Talk to QDocs
See how QDocs can fit your organization.
Request a demo and discuss your document, email, security, deployment, and workflow requirements with us.